#Microsoft outlook 365 email signature how to
#Microsoft outlook 365 email signature download

If you often communicate with your friends and family, and especially if you conduct business via e-mail, your signature is one of the most essential points of communication. The instructions will work for all versions of Outlook 365, Outlook 2021, Outlook 2019, Outlook 2016, Outlook 2013, and earlier.

#Microsoft outlook 365 email signature how to

Also, you will learn how to make a professional Outlook signature with an image and clickable social media icons. You will find the detailed steps to create and change signature in Outlook, add a signature to all outgoing emails automatically and insert it into a message manually. If you have more than one signature, you can select any of the signatures you've created.This tutorial explains different aspects of Outlook signature. In your email message, on the Message tab, select Signature.Ĭhoose your signature from the fly-out menu that appears. If you don't choose to insert a signature for all new messages or replies and forwards, you can still insert a signature manually. When you're done, select OK, then select OK again to save the changes to your signature. To keep the image proportions, make sure to keep the Lock aspect ratio checkbox checked. Select the Size tab and use the options to resize your image. To resize your image, right-click the image, then choose Picture. Select the Image icon, locate your image file, and select Insert. In the Select signature to edit box, choose the signature you want to add a logo or image to. Open a new message and then select Signature > Signatures. If you have a company logo or an image to add to your signature, use the following steps. All future messages will have the signature added automatically. To add the signature manually, select Signature from the Message menu and then pick the signature you just created. You'll have to add the signature manually to this one message. Outlook doesn't add your new signature to the message you opened in Step 1, even if you chose to apply the signature to all new messages. Otherwise, accept the default option of (none).Ĭhoose OK to save your new signature and return to your message. If you want your signature to appear in the messages you reply to and forward, in the Replies/forwards drop-down, select one of your signatures. This doesn't add a signature to any messages you reply to or forward. If you don't want to automatically add a signature to new messages, choose (none). If you want your signature added to all new messages by default, in the New messages drop-down box, select one of your signatures. You can have different signatures for each email account.

In the E-mail account drop-down box, choose an email account to associate with the signature. Under Choose default signature, set the following options for your signature: To add images to your signature, see Add a logo or image to your signature. For more information, see Create a signature from a template. You can also add social media icons and links in your signature or customize one of our pre-designed temlates. You can add links and images to your email signature, change fonts and colors, and justify the text using the mini formatting bar under Edit signature.

#Microsoft outlook 365 email signature download

Download the templates in Word, customize them with your personal information, and then copy and paste them into the Edit signature box. You can also use one of our pre-designed templates for your signature. If you want to create a more robust signature with bullets, tables, or borders, use Word to format your text, then copy and paste the signature into the Edit signature box. You can change fonts, font colors, and sizes, as well as text alignment. Under Edit signature, compose your signature. Under Select signature to edit, choose New, and in the New Signature dialog box, type a name for the signature. On the Message menu, select Signature > Signatures.ĭepending on the size of your Outlook window and whether you're composing a new email message or a reply or forward, the Message menu and the Signature button might be in two different locations. If you want to see how it's done, go directly to the video below. To create and use email signatures in Outlook on the web, see Create and add an email signature in or Outlook on the web. Important: If you have a Microsoft account, and you use Outlook and Outlook on the web or Outlook on the web for business, you need to create a signature in both products.